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Administrative Assistant II

Cold Lake, AB T9M 1S6

Employment Type: Contract Industry: Administrative Job Number: 52081273 Pay Rate: $20-30 / hour

Job Description

Administrative Assistant II
Company: Imperial Oil Resources Limited
Location: Cold Lake Operations (654)

Position Overview

Imperial Oil Resources Limited is seeking a highly organized Administrative Assistant II to provide professional administrative support at our Cold Lake Operations site. The ideal candidate will deliver efficient coordination, manage daily administrative activities, and contribute to the smooth functioning of the department.

This position is best suited for an experienced administrative professional who thrives in a dynamic environment, demonstrates initiative, and can handle confidential information with discretion.

Key Responsibilities
  • Provide administrative support to a department or designated individual(s).
  • Manage calendars, schedule meetings, coordinate conferences, and maintain records.
  • Prepare correspondence, reports, and presentations using MS Office applications.
  • Maintain filing systems, handle mail distribution, and order office supplies.
  • Support data management activities including tracking, compiling, and reporting information.
  • Assist in planning and coordination of departmental projects and events.
  • Serve as a point of contact for internal and external communications.
  • Handle sensitive and confidential information with professionalism and discretion.
  • May train or mentor other administrative staff and lead small office initiatives or improvement projects.
Required Skills and Qualifications
  • 3+ years of administrative experience, preferably in a corporate or industrial environment.
  • Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent verbal and written communication skills.
  • Strong organizational and multitasking abilities.
  • Proven ability to prioritize and manage multiple tasks with minimal supervision.
  • Customer-service orientation and collaborative work style.
  • Ability to identify issues and take initiative in resolving them or escalating as needed.
Additional Information
  • Onboarding Requirements: Background Check, Confidentiality Agreement, and A&D (Non-Sensitive/Low Exposure) compliance.
  • Assignment Type: Contingent Labor (Full Procurement)
Spirit Omega is committed to a diverse and inclusive workplace. We welcome applications from anyone, including members of Indigenous peoples, Women, visible minorities, persons with disabilities, persons of minority sexual orientations and gender identities, and others with the skills and knowledge to productively engage with diverse communities.

Looking for more opportunities? Check out our website at jobs.spiritomega.com

Meet Your Recruiter

Christopher Malcovish
Sr. Recruiter / Account Manager

As a Senior Technical Recruiter at Spirit Omega Staffing in Calgary, Alberta, I lead full-cycle recruitment for complex engineering and technology positions across multiple industries, with a strong emphasis on the oil and gas sector. With over 12 years of experience in talent acquisition and human resources, I bring a deep understanding of the unique workforce demands across sectors such as energy, biomedical, commercial property management, aerospace, and defense.

At Spirit Omega, I partner with hiring managers, C-suite leaders, and project stakeholders to deliver customized staffing solutions that align with business strategy and technical requirements. My expertise includes sourcing and securing high-caliber candidates for roles in software development, infrastructure, automation, mechanical and electrical engineering, and project management. I maintain and optimize applicant tracking systems (ATS), including Avature, and ensure a seamless candidate experience from outreach through onboarding.

I also work closely with immigration teams and third-party vendors to support workforce mobility and compliance in both Canadian and U.S. markets. A SHRM-CP certified professional, I hold a BA and MS in Human Resources Management and Services from Southern New Hampshire University.

My mission at Spirit Omega is to build diverse, qualified talent pipelines that fuel innovation and performance across the industries shaping our future — from energy and infrastructure to advanced technology and defense — with a special focus on oil and gas-related engineering roles that are critical to operational success and long-term sustainability.

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About Cold Lake, AB

Ready to embark on your next career adventure in Cold Lake, Alberta? Our job listings in this thriving region offer a gateway to exciting opportunities for growth and professional development. Nestled in the heart of the Lakeland region, Cold Lake boasts stunning natural landscapes, vibrant arts scene at venues like the Cold Lake Marina, and a tight-knit community spirit. Explore job opportunities surrounded by the pristine waters of Cold Lake, indulge in local delicacies like bison burgers, and make unforgettable memories at the Cold Lake Energy Centre, home to various sports teams and events. Join us in embracing the charm and allure of Cold Lake as you take the next step towards your dream career.
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