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Bilingual Executive Assistant (FR/EN)

Toronto, AB M5J 0B2

Employment Type: Permanent Industry: Administrative Job Number: 51446706 Pay Rate: $75000-85000 / year

Job Description

Bilingual Administrative Assistant (FR/EN)
 
This role, reporting to the Admin Services Manager, plays a pivotal role in ensuring the smooth operation of the C-Suite office and serving as a trusted strategic partner. This role provides high-level administrative support in a fast-paced, multitasking environment, enabling the CSE to focus on strategic priorities. 
The role involves handling complex concurrent tasks, making strategic decisions, and working with confidential and time-sensitive material. By enabling the CSE to focus on strategic priorities, the Bilingual Administrative Assistant for C-Suite Executive becomes part of a group of problem solvers addressing complex business issues.
 
You’ll work as part of a team of problem solvers, helping to solve business issues, deliver high quality client service and operational efficiency.

Responsibilities:
 
  • Strategic and proactive management of complex calendars and high-volume email communications
  • Planning and coordination of meetings, events, and conferences, including on-site support when required
  • Coordination of complex domestic and international travel arrangements, including visa processing
  • Collaboration with executives, teams, and departments to ensure C-Suite deliverables are met.
  • Processing high-volume, complex expense reports and vendor invoice coding
  • Managing Salesforce deliverables including contact updates, activities, sponsorships, and campaigns
  • Conducting research and supporting document management
  • Creating and preparing presentations, reports, and internal/external communications
  • Reviewing and facilitating correspondence for accuracy, tone, and professionalism
  • Providing timesheet support and general administrative assistance
  • Maintaining awareness of business operations and market relationships relevant to the firm and C-Suite Executive
  • Supporting the adoption of new firm technologies, policies, and procedures
  • Prioritizing ongoing development of digital, technical, and professional skills
  • Assisting with firm initiatives, business projects, and ad hoc administrative tasks
  • Contributing to a team-centric environment, including acting as a backup and participating in team activities
  • Supporting social media strategy in collaboration with executive communications
  • Staying current with emerging technologies to help drive adoption across the firm
  • Sharing knowledge and providing guidance on leadership initiatives and firm strategy with admin colleagues
  • Building strong relationships with internal and external stakeholders, including the CSE, leadership teams, and client networks
  • Partnering with the Chief of Staff to ensure efficient day-to-day operations of the C-Suite office
  • Seeking feedback and engaging in self-reflection to strengthen business acumen and personal growth
 Experience:

  • Proven experience supporting senior executives, including complex calendar and priority management
  • Strong client service focus with a commitment to professionalism, discretion, and tact
  • Excellent judgment and problem-solving skills, with a proactive and flexible approach to working across all levels
  • Exceptional organizational and multitasking abilities to manage competing priorities effectively
  • Advanced written and verbal communication skills, including listening, editing, and proofreading
  • Ability to work independently and collaboratively, fostering a positive team environment
  • Proficiency in Microsoft 365 and firmwide applications; confident navigating technical platforms
  • Familiarity with collaboration tools such as Webex and social media platforms
  • Comfortable working in a fast-paced, evolving digital environment; promotes adoption of new technologies
  • Strong relationship-building skills with internal and external stakeholders
  • Passion for teaming and continuous professional development, with a leadership mindset
  • Ability to support and contribute to firm-wide initiatives and strategic priorities
  • Fluency in French and full business proficiency in English is required
  • We are committed to cultivating an inclusive, hybrid work environment. Exact expectations for your team can be discussed with your interviewer
Submissions accepted until a candidate is identified

**We thank all applicants for applying, however only those considered for an interview will be contacted directly**

Spirit Omega is committed to a diverse and inclusive workplace. We welcome applications from anyone, including members of Indigenous peoples, Women, visible minorities, persons with disabilities, persons of minority sexual orientations and gender identities, and others with the skills and knowledge to productively engage with diverse communities.

Looking for more opportunities? Check out our website at jobs.spiritomega.com

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Dana Ahenakew Andres

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